Outlook Pst In Windows 10
Mac Outlook Pst File Location
How Do I Delete Pst Files In Outlook For Mac
Location Of Pst File In Outlook For Mac

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Import a.pst file into Outlook 2016 for Mac from Outlook for Windows. Use Time Machine to automatically archive or back up items in Outlook 2016 for Mac. Note: In Outlook for Windows, older Outlook items are archived automatically on regular intervals, also known as AutoArchive. Open Outlook on your computer. It’s in the All Apps area of the ('Start' icon) menu in Windows, and in. About Outlook Data Files (.pst and.ost) When you run Outlook for the first time, the necessary data files are created automatically. Sometimes additional data files are needed. Outlook Data Files (.pst) are saved on your computer in the DocumentsOutlook Files folder. Older messages and items that you don’t use regularly can be archived to.

Summary

This article describes how to use personal storage folders, also known as .pst files, to back up data that you created in Microsoft Outlook 2010, Microsoft Office Outlook 2007, Microsoft Office Outlook 2003, and Microsoft Office Outlook 2002. You can back up messages, contacts, appointments, tasks, notes, and journal entries in .pst files.

Note

If you use a different email program, such as Microsoft Outlook Express or Outlook.com, or if you have problems with the functionality of your email program, this article is not intended for you. See the 'References' section for links to other articles and suggestions for solutions.
For versions of Outlook newer than Outlook 2010, see Find and transfer Outlook data files from one computer to another.
Moving a .pst file to a network share is not supported. For more information, see Limits to using personal folders files over LAN and WAN links.

Microsoft Outlook automatically stores messages, contacts, appointments, tasks, notes, and journal entries in one of the following two locations:

In a personal storage folder, also known as a .pst file, on your computer.
In a mailbox that is located on the server. Your mailbox is located on a server if you use Outlook with Microsoft Exchange Server.

You can use a backup of your .pst file to restore or move your Outlook data if you experience a hardware failure, lose data unexpectedly, have to transfer data from one computer to another computer, or have to transfer data from one hard disk drive to another hard disk drive.

Managing your .pst file

Select an action from the following list:

How to locate a .pst file

If you do not know where an old or existing .pst file resides on your computer or you want to add a .pst file to your Outlook profile, use the following steps:

To search for the .pst files:
- Windows 10 or Windows 7: Select the icon labeled Type here to search in the taskbar.
- Windows 2000 or Microsoft Windows Millennium Edition: Select Start, point to Search, and then select For Files or Folders.
- Windows Vista: Select Start, and then select Computer. Locate the search window in the upper-right corner.
- Windows XP: Select Start, and then select Search.
- Windows 95 or Windows 98: Select Start, point to Find, and then select Files or Folders.
Type *.pst, and then press Enter or select Find Now. Locate the desired .pst file that you want to add to Outlook. Record the location of the .pst file.
Close the search window and start Outlook.
- If you are running Outlook 2010, select the File tab, and then select Account Settings in the Info category. Select Account Settings again, and then select the Data Files tab in the window that appears.
- If you are running Outlook 2007 or earlier, select the File menu, and then select Data File Management.
Select the Add button, and then select the correct kind of .pst file to add:
- If your .pst file was created in Outlook 2007, select Office Outlook Personal Folders File (.pst).
- If your .pst file was created in an older version of Outlook, such as Outlook 97, 2000, or XP, select Outlook 97-2002 Personal Folders File (.pst).
Locate the desired .pst file that you found during your search. Select the .pst file, and then select OK.
Type a custom name for the .pst file or accept the default name. Select OK. Select Close to exit the active window.

Outlook now displays that .pst file in the Outlook folder list.

How to make a backup copy of a .pst file

If you do not use Outlook with Microsoft Exchange Server, Outlook stores all its data in a .pst file. You can use the backup copy to restore your Outlook data if the original .pst file is damaged or lost. This section explains how to create a copy of your whole .pst file, with all the default items in the file.Follow these steps to back up the whole .pst file:

Close any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows Messaging.
Select Start, and then select Run. Type control panel in the Open box, and then press Enter to open Control Panel.
Note
If you see the Pick a category screen, click User Accounts, and then continue to step 3 .
Double-click the Mail icon.
Select Show Profiles.
Select the appropriate profile, and then select Properties.
Select Data Files.
Under Name, select the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, it may be named something else.
Note
- If you have more than one Personal Folders Service in your profile, you must back up each set of .pst files separately.
- If there are no entries called Personal Folders and you have not yet stored any information such as messages, contacts, or appointments in Outlook, you probably have not yet enabled the Personal Folders Service. Move to the 'References' section for information about how to create a .pst file.
- If you have no Personal Folders Services in your profile and you can store information such as messages, contacts, or appointments in Outlook, your information is probably being stored in a mailbox on an Exchange Server. Try using the instructions in the How to back up .pst file data that is located on a Microsoft Exchange Server section.
Select Settings, and then note the path and file name that appears.
Note
Because the .pst file contains all data that is stored in the MAPI folders that Outlook uses, the file can be very large. To reduce the size of the .pst file, select Compact Now in the Settings window .
Close all the Properties windows.
Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.

How to back up .pst file data that is located on a Microsoft Exchange Server

If you use Outlook with a Microsoft Exchange Server, you must know where the data is stored in order to back it up. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server. However, some Exchange Server administrators store Outlook data in a .pst file on your computer.

Follow these steps to find where Outlook is currently storing your data:

In Outlook

Pst Files In Outlook For Mac